Expensify is the most widely used expense management platform — automating expense reporting, receipt scanning, approval workflows and reimbursement for businesses of all sizes. Its SmartScan AI reads receipts automatically and categorises expenses without manual data entry. Expensify integrates with QuickBooks, Xero, NetSuite and most major accounting platforms, pushing expense data directly to the right accounts. Over 12 million people use Expensify to eliminate the manual work of expense reports.
Who is it for?
Employees who submit expenses, finance teams who process reimbursements and businesses that need to automate expense workflows. Expensify is particularly popular with companies that have frequent business travel and high volumes of employee expenses to process.
Key Features
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SmartScan
Point your camera at a receipt and Expensify's AI extracts merchant, amount, date and category automatically — no manual data entry.
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Automated Reports
Expense reports compile automatically from scanned receipts — submit for approval with one tap.
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Accounting Integration
Syncs with QuickBooks, Xero, NetSuite and Sage — expenses flow directly to your accounting software.
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Expensify Card
Corporate card with real-time receipt matching — expenses captured automatically when the card is used.
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Approval Workflows
Multi-level approval workflows route expenses to the right manager — configurable per team or spend threshold.
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Multi-Currency
Automatically converts foreign currency receipts — essential for employees who travel internationally.
Pros & Cons
What we like
SmartScan is genuinely accurate — saves hours of manual entry
Free plan for individuals and freelancers
Strong accounting integrations with all major platforms
Expensify has a free plan for individuals that includes SmartScan receipt capture and basic expense tracking. Business plans with approval workflows and accounting integrations start at $5/user/month for the Collect plan.
Expensify is better for employee expense management — individual receipt scanning, expense reports and reimbursements. Receipt Bank (now Dext) is better for accountants managing document collection from multiple clients. They serve different use cases.
Yes — Expensify has a native integration with QuickBooks Online and QuickBooks Desktop that syncs approved expenses directly to your chart of accounts. It also integrates with Xero, NetSuite, Sage and other major accounting platforms.